CONSTITUTION & BYLAWS
RANDOLPH AMATEUR RADIO CLUB
Be it known that we, the subscribers, do hereby associate ourselves as a body politic and corporate pursuant to the Laws of the State of North Carolina regulating the formation and organization of non-profit corporations without capital stock, and the following is our Constitution:
ORGANIZATION NAME: ARTICLE I
The name of this organization is Randolph Amateur Radio Club, Incorporated, hereinafter referred to as the Club.
FORMATION: ARTICLE II
This Constitution and By-Laws are adopted to bring the functions and operations of the Club up to date, superseding and repealing all previous like instruments; wishing to secure for ourselves the pleasures and benefits of the association of persons commonly interested in Amateur Radio and enact this constitution as our governing law.
PURPOSE: ARTICLE III
It shall be our purpose to further exchange of information and co-operation between members, to promote radio knowledge, fraternalism and individual operating efficiency, and to so conduct Club programs and activities as to advance the general interest and welfare of amateur radio in the community.
MEMBERSHIP: ARTICLE IV
The Club shall have one or more classes of membership as provided by the By-Laws. The privileges, requirements, and qualifications for membership in such classes shall be as provided by the By-Laws. All members are encouraged to assist (Elmer) fellow amateurs in their pursuit of mastery in the various interests and aspects of the hobby, such as CW, Digital Modes, DX, Antenna and Equipment Building, etc.
OFFICERS: ARTICLE V
A. The officers of this Club shall be: President, Vice-President, Secretary, Treasurer.
B. The officers of this Club shall be elected for a term of one year by ballot of the members present, at the meeting in September.
C. Vacancies occurring between elections must be filled by special elections at the first regular meeting following the withdrawal or resignation.
D. Officers may be removed by a three-fourths vote of the membership.
DUTIES OF OFFICERS: ARTICLE VI
A. The President shall preside at all meetings of this Club and conduct the same according to the rules adopted. He/she shall enforce due observance of this Constitution and By-Laws; decide all questions of order; sign all official documents that are adopted by the Club, and none other, and perform all other customary duties pertaining to the office of president. Shall organize Club activities. Must have and maintain an FCC License.
B. The Vice-President shall assume all the duties of the president in the absence of the latter. He/she shall also serve as membership chairperson and submit applications for membership. Shall assist the President with organization of Club activities. Must have and maintain an FCC License.
C. The Secretary shall keep a record of the proceedings of all meetings, keep a roll of members, carry on all correspondence, read communications at each meeting, and email/mail written meeting notices to each member. He/she shall at the expiration of his/her term turn over all items belonging to the Club to his/her successor. Must have and maintain an FCC License.
D. The Treasurer shall receive and receipt for all monies paid to the Club; he/she shall keep an accurate account of all monies received and expended. He/she shall pay no bills without proper authorization (by the Club or its officers constituting a business committee). At the end of each quarter he/she shall submit an itemized statement of disbursements and receipts. He/she shall at the expiration of his/her term turn over everything in his/her possession belonging to the Club to his/her successor. Must have and maintain an FCC License.
MEETINGS: ARTICLE VII
The By-Laws shall provide for regular and special meetings. At meetings, a majority vote of the membership present shall constitute a quorum for the transaction of business.
DUES: ARTICLE VIII
The Club, by majority vote of those present at any regular meeting, may levy upon the general membership such dues or assessments as shall be deemed necessary for the business of the organization within its objects as set forth in the preamble with the program year beginning October 1. Non-payment of such dues or assessments by December 1, shall be cause for removal from the Club membership with loss of voting privileges.
MEMBERSHIP ASSISTANCE: ARTICLE IX
The Club membership is expected to provide technical advice to members concerning equipment design and operation to assist in frequency observance, clean signals, uniform practice, and absence of spurious radiation from Club member-stations. The Club shall also maintain a program to foster and guide public relations.
TERMINATION OF OPERATIONS: ARTICLE X
In the event the Club should be dissolved, a motion for dissolution must receive more than two thirds vote of the full membership to pass.
Disposition of Assets:
The Officers shall handle the disbursement of all assets of the Club. No member or group of members shall receive benefit from the assets. All equipment will be sold, and net proceeds donated to a non-profit organization. All remaining cash will be donated to a non-profit organization.
AMENDMENTS: ARTICLE XI
This constitution or the By-Laws may be amended by a two-thirds vote of the total membership present. Proposals for amendments shall be submitted in writing at a regular meeting and shall be voted on at the next following regular meeting, provided all members have been notified by mail of the intent to amend the constitution and/or by-laws at said meeting.
RULES: ARTICLE XII
Robert's rules shall govern proceedings.
RANDOLPH AMATEUR RADIO CLUB
It shall be the duty of the Secretary to keep the constitution and by-laws of the Club and have the same with him/her at every meeting. He/she shall cause all amendments, changes, and additions to be noted thereon and shall permit the same to be consulted by members upon request.
Full Membership is open to anyone. Full Membership includes all Club privileges as well as rights to hold a Club office (if licensed) and to vote for Club officers. Youth membership (17 years old and under) includes all Club privileges except for the right to hold office. Applications for membership shall be submitted at regular meetings and are subject to approval. All members shall keep their contact information up to date with the vice-president in order to be notified of Club business.
Regular meetings shall be held each calendar month at such place as the president shall order. Special meetings may be called by the president upon the written request of any five Club members. Notices shall be sent to members concerning special meetings and the business to be transacted. Only such business as is designated shall be transacted. Such notices shall be sent via email/mail to arrive not less than 24-hours before the meeting time.
A regular yearly assessment of $15.00 per regular member and $3.00 per person for additional family members is hereby assessed in accordance with the provisions of Article VIII of the Constitution for the purpose of providing funds for current expenses. Youth membership (17 years old and under) shall be of no cost to the member.